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BooksOffice Guidelines

Information for submissions and projects

Guidelines for Writers

Welcome to BooksOffice!

Our aim is to provide opportunities for you to promote your work and the chance to adapt your story for the screen. This is an exciting opportunity and we want you to make the most of it. Submitting your profile and your books to the platform is completely free and you can link your books to your chosen sales platform to generate sales. There’s loads of free advice and support – and our guided submission process will teach you how to create a treatment for your book to adapt for screen.

We do make a small charge for submission to our projects, these fees contribute to our costs to run this site and to develop material.

These Guidelines are to help you to make the most of this site, protect your interests and ours.

The journey from book to screen is thrilling, we wish you all the best of luck!

Adding Your Profile Books to BooksOffice

  1. Adding your profile and information to booksoffice.com is free of charge and, subject to the conditions below, you can add as many books as you wish.
  2. You must be over 16 years of age in order to add a profile and submit your work to BooksOffice.
  3. BooksOffice accepts most genres of book but will not accept pornographic or offensive material. If any material of this nature is submitted to the site, it will be removed and the user account deleted.

You and Your Work

  1. You must be a published (Trade, Self or Independent) author.
  2. Any book you submit must be complete and available for sale either in your own online store and/or through at least one online retailer such as Amazon, Kobo, independent online bookstore etc. in digital, printed or audio format. We will provide a sales link though to your preferred sales site so that you can sell your books.  We do not take any  fees or commission for this.
  3. By submitting your work to the BooksOffice.com website you will be agreeing in full to the Terms and Conditions of the website.
  4. Your book can be written in any language, but your submission must be in English.
  5. Your story can be set in any location in the world (or fantasy world or space!)

Project Submission

  1. You can submit your book/s to as many projects as you wish that are relevant to your genre
  2. You must either own or have permission to assign the media (e.g film and TV) rights to your work.
  3. In order to submit your work to a Project, you must complete either a Series Bible or a Movie Deck or both (this is a guided process on BooksOffice.com). Your Bible/Deck can be edited in draft format, but cannot be edited within a Project once it has been submitted to that Project. However, if you submit to a separate project then you can edit again before submission
  4. You must own or have approval for all material that you submit to BooksOffice, including any text, images or multi-media material uploaded to support your work or your submission
  5. By submitting said material you agree to indemnify BooksOffice Limited against any action by any third party in relation to that material
  6. Promoting your book/s on the site is free, but in order to submit to one of our TV or Movie projects, you will need to pay the appropriate fees to submit your work, our submission fees can be seen on the payment page, and submissions cost from £19 depending on the number of project submissions you make.
  7. Once your work/s has been submitted to a Project it cannot be withdrawn from that Project and will be shown as a submitted work to that Project until the Project closes or until BooksOffice withdraws it within the rules of the voting process for that Project.

 

 Project Promotion

  1. BooksOffice may promote each project to its database of users and, at its own discretion, in any media outside BooksOffice platform
  2. Viewers can vote for the books that they most want to see made into a TV Pilot and/or Short Movie.
  3. In recruiting users, Writers must ensure each is a separate individual with a legitimate operational email account. The BooksOffice System will have in place checks to ensure the rules for recruitment are met.
  4. Each user registering on BooksOffice receives 5 FREE Tickets each of which entitles them to a free vote. Those votes may be allocated to a single book or multiple books at the discretion of the user
  5. BooksOffice may periodically publish and/or email, promote or otherwise announce the leading contenders but is not obliged to publicly reveal the Vote Count. This will not affect BooksOffice promotion of ALL books entered in the project.
  6. Votes are registered within the BooksOffice system by date and time stamp and recorded in fully auditable and verifiable format. Everyone who votes has a register of their voting transactions within their user profile to keep track of their own personal voting activity
  7. Users may acquire additional Tickets and therefore votes, either through the recommendation of friends or other promotional activity to receive FREE Tickets, or through purchase.

Project Winners

  1. Each Project will result in the winning story being filmed; the winner in being the Book that has received the most User votes by the Project Closing Date.
  2. BooksOffice may at its own discretion decide to film further Pilots and /or Short films from Books submitted to its projects or site generally. In such case, the Writer will be approached in regard to the filming option being taken.
  3. Winners will be announced on the website and will be available on request by email.

Winning Projects

  1. BooksOffice will place winning Project Books into a development process which may include the following:
    1. Assigning of a scriptwriter to develop your script with you (you may choose not to be involved in this process if you wish)
    2. Assignment of an Executive Producer (EP) and a Producer to manage the Project through Pre-Production, Production and Post Production
    3. Assignment of a Casting Executive to work with you on the Casting Process if appropriate
    4. Assembling of a Filming Crew as required by the Project defined by the EP and Producer
  2. The estimated time from Project commencement to filming is 4 months and from Wrap to final product a further 2 months, however this time is dependent on the Project content and may vary significantly.
  3. BooksOffice will involve you at every stage of development, but will take on responsibility of production, with you ultimately deciding how much time you wish to allocate to the project within the confines of its schedule as defined by the BooksOffice Team. Ultimate responsibility will be with the EP assigned by BooksOffice Limited.
  4. BooksOffice will develop a Sales, Marketing and Pitch Strategy specific to the Project, which may include Film Festival Submission, Direct Channel Pitch, Distributor and Production Company Pitch and other activities specifically designed to get your story into full production.
  5. BooksOffice Reserves the First Right of Refusal on Production of any Book submitted to its Projects.
  6. BooksOffice will make its best endeavours but does not guarantee in any way, including financially, the success of any given Project for further development
  7. The winning prize is not transferable or exchangeable.

Your Rights in Your Work

  1. Your Rights in your work will remain in your ownership throughout the period that you submit that work on BooksOffice, however BooksOffice will have a Right to earn a commission for the placing or take-up of your work with any revenue earning contract, including but not limited to distribution and network commissioning
  2. During the period that your work is submitted within a Project, BooksOffice has a contractual Option on that work during that period 
  3. Where BooksOffice is approached by any third party in respect of your work with a view to its development, BooksOffice will notify you of such approach and work with you to negotiate terms with the third party in respect of your Rights should that be appropriate.
  4. Where a third party approaches you independently during the period that your book has been submitted to a project on the site, you’ll be obliged to notify BooksOffice of such an approach in order that BooksOffice manage your interests on your behalf. Within the terms of the Option.

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